Job details
Salary $49,000 - $83,800 a year job type full-time
Full job description
Scheduled hours
40
Position summary
Serves as lead or may direct grant assistants or grant specialistsMay train others in all pre and post award administrative functions.
Works with principal investigator to compile and submit the entire grant according to established agency/university guidelinesPrepares and reviews all agency forms for submissionEnters grant budgeting documents on line, as needed.
Identifies and collects potential grant applications/ instructions for pis.
Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepares any necessary project advances, no- cost extensions, and ensure that funds are carried forward as appropriate.
Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of osrs/spa/jroc.
Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope)Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of fundsDistribute/discuss with pis and senior leadership.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to pis of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Coordinates transfer of pi grant files into wash u and to new institutions or new departments.
Closes grant accountsSubmits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.eCurrent biosketches, trainee information, human/animal protocol approvals, and other support).
Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.eInquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to pi and senior leadershipUpdates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Analyzes and provides recommendations/guidance for research management for preparation of the annual budget and annual payrollEnters budget on line, as needed.
Attends training sessions/seminars related to positionAssists senior leadership with special projects as requested.
Works with pis to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enters directly into hrms, with pi approval.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policiesManages division`s t32 training grant (pre- and post-award).
Job description
This position is 100% remote.
Primary duties & responsibilities
Serves as lead or may direct grant assistants or grant specialistsMay train others in all pre and post award administrative functions.
Works with principal investigator to compile and submit the entire grant according to established agency/university guidelinesPrepares and reviews all agency forms for submissionEnters grant budgeting documents on line, as needed.
Identifies and collects potential grant applications/ instructions for pis.
Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepares any necessary project advances, no- cost extensions, and ensure that funds are carried forward as appropriate.
Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of osrs/spa/jroc.
Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope)Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of fundsDistribute/discuss with pis and senior leadership.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to pis of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Coordinates transfer of pi grant files into wash u and to new institutions or new departments.
Closes grant accountsSubmits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.eCurrent biosketches, trainee information, human/animal protocol approvals, and other support).
Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.eInquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to pi and senior leadershipUpdates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Analyzes and provides recommendations/guidance for research management for preparation of the annual budget and annual payrollEnters budget on line, as needed.
Attends training sessions/seminars related to positionAssists senior leadership with special projects as requested.
Works with pis to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enters directly into hrms, with pi approval.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policiesManages division`s t32 training grant (pre- and post-award).
Preferred qualifications
Extensive knowledge of microsoft office suite (especially excel).
Analytical skills.
Adaptable to change.
Ability to navigate situations, which have undefined positions.
Excellent time management and organizational skills.
Ability to prioritize and multi-task.
Team player while maintaining individual tasks.
Experience with wu systems (rms, subs, ais, hrms, raps, webfocus, cognos, ffr, box, teams/skype, zoom).
Experience with agency websites (era commons, assist, workspace, proposalcentral).
Excellent organizational skills.
Ability to learn new software systems and technology skills.
Ability to integrate information from multiple sources, utilize creative thinking, and exercise considerable judgment and resourcefulness.
Ability to communicate verbally and in writing clearly and effectively, presenting ideas, documenting activities, reading and interpreting written information, such as federal, state and internal guidelines and requirements.
Self-motivated individual.
Ability to work independently with a high degree of reliability, accuracy, and consistency; meet deadlines in a fast-paced environment with varying degrees of pressure.
Possess a strong work ethic and determination.
Detail-oriented.
Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Completed course work in the wu`s star program.
Experience with myday finance and/or hcm.
Required qualifications
Equivalent of a bachelor`s degree with five years of experience in accounting or a related field plus experience in grants administration or nine years of combined education and related experience.
Grade
G11
Salary range
$49,000.00 - $83,800.00 / annually
The salary range reflects base salaries paid for positions in a given job grade across the universityIndividual rates within the range will be determined by factors including one`s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Pre-employment screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this positionThe screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checksAll offers are contingent upon successful completion of required screening.
Benefits statement
Washington university in stLouis is committed to providing a comprehensive and competitive benefits package to our employeesBenefits eligibility is subject to employment status, full-time equivalent (fte) workload, and weekly standard hoursPlease visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Eeo/aa statement
Washington university is an equal opportunity and affirmative action employerAll qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientationWomen, minorities, protected veterans and the disabled are strongly encouraged to apply.
Diversity statement
Washington university is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectivesIndividuals with a commitment to these values are encouraged to apply.
Applicant instructions
When you are ready to apply, creating an account only takes a minuteYour account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statusesThe first page of the application offers two “quick apply” optionsQuick apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job applicationIf using a resume to populate your application, check to ensure the application fields populated accuratelyYou may skip the “quick apply” page by clicking “next” at the bottom of the pageDocuments may be uploaded in the my experience section of the applicationYou also have the option to apply with a linkedin feature, which allows you to apply by using your linkedin profile to populate some of the job application fields.
