Job details
Salary $37,440 a year job type full-time
Full job description
Ivelocity marketing, a digital marketing agency, is looking to expand its administration teamAs a growing organization, with several new clients partnering with us each month, we are ready to bring on a team member who can assist us in managing this growthWe are an entirely remote team with an employee presence in 11 statesOur environment is much like a start-up environment where we work together as a team with an “all hands on deck” mentalityOur ultimate goal is to deliver great results for our clients, thereby improving the lives of othersThis role would touch both human resources, general administrative and accounting tasksDuring times of growth, this individual would put more of their effort towards human resource functions, such as recruiting, onboarding, offboarding, and benefits administrationHowever, other important responsibilities will include assistance provided to the cfo through invoice and payment tracking, contractor payments and other reportingThe role maintains a thorough knowledge of our products and services as well as awareness of other roles and responsibilities throughout the organizationIn addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our employees, candidates and clients maintaining a professional and friendly demeanor in accordance with established policies and regulations, while also maintaining a very high degree of confidentiality.
About us
Our mission is to facilitate breakthrough healthcare by connecting small to mid-sized healthcare firms with patients and clients able to improve the healthcare landscapeAt ivelocity marketing we serve small to mid-sized companies as fractional marketing teamOur company strives to help these companies create a marketing strategy that will allow them to be successfulOur jobs are never boring and we get to serve our clients in a wide variety of capacities.
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Benefits to working with ivelocity marketing: *
A growing team environment that is open to your ideas and encourages innovationWe offer health, vision and dental insurance, paid time off, and a 401k.
You will need to provide your own laptop.
We are a remote companyMust be willing to work standard business hours based upon central time.
Job type: full-time
Salary: depends on skills and/or qualifications
We take pride in our employees’ benefits package, including health, vision and dental, 401k, paid time off, and a cell phone stipendThis combined with the work-life balance and our “remote-first” mentality has enabled us to have great employee culture, which results in increased trust in our client base.
What does our ideal candidate look like for our human resources and accounting coordinator?
Recruitment assistance
Assist with recruitment process for all open positions such as posting jobs, prep applicant packets, and pre-screening of applications, schedule interviews, manage interview process, follow up with candidates, forward rejection letters
Maintain all pertinent applicant and interview data in a applicant tracking system
Ensure job descriptions and postings are up to date and accurate; create job postings from job descriptionsConsult with management to identify needs and preferred qualifications
Post openings utilizing multiple sources including social media and professional networking sites to identify and source candidates
Perform employment testing, verification and background and reference checks on selected applicants
Determine necessary state level paperwork depending on employee’s location
Maintain all legal and employment paperwork in human resource information system for onboarding and offboarding
Assist team members in reaching a resolution when differences or performance issues arise
Maintain employee handbook
Oversee cobra benefits administration with our outsourced partner, including reconciliation of reports
Benefit & leave administration
Administer and coordinate the day-to-day processing of benefit programs including new employees, changes, terminations, insurance claims and disability, keeping all tracking and records up-to-date
Interpret, assist and advise employees and managers regarding leave management and benefits, any hr procedures and policies within specified guidelines in a friendly and courteous manner
Coordinate open enrollment acting as the administrator and liaison with the benefit providers, providing timely information as requested and manage enrollment form processes for all employees
Conduct orientation for new employees signing up for benefits and process enrollment forms
Prepare and distribute written and verbal information to inform employees of benefits programs, and changes to participants.
Serve as a point of contact with benefit vendors/administrators
Administrative
Complete various filing duties for human resources and finance
Maintain thorough tracking of customer invoices and payment tracking
Oversee contractor documentation and payment approval
Basic expense tracking and oversight through reporting module
Perform other duties as assigned
Qualifications
3-5 years’ experience as hr generalist or assistantExperience in benefit administration preferred
Recruiting experience required
Associates degree in human resources, business administration or a related field required
Bachelor’s degree preferred, or equivalent education and experience combined
Professional in human resources (phr) certification preferred
Some agency, start-up, and/or healthcare industry experience is strongly preferred
Medium proficiency in microsoft excel, word, outlook and internet explorer required
Basic quickbooks experience required
Proven to excel as a highly productive, proficient and accurate with data and detailed type work especially in database management, record keeping and filing
Ability to speak, write and read the english language
Knowledge, skills, and abilities
Effective oral and written communication skills; must demonstrate active listening skills; use clear and professional language on the phone and over the computer
Able to establish and maintain healthy working relationships with people in the course of work
Good professional appearance for online video interviews and meetings
Basic knowledge of various employment laws and practices, willingness to learn state specific laws
Excellent organizational skills; able to manage multiple projects and priorities
Thrives in a fast-paced, team environment
Ability to maintain the highly confidential nature of human resources work
Detail oriented, accurate, thorough, and able to monitor work for quality
Works independently with minimal supervision on a broad variety of projects
Ability to support for various departments and foster teamwork
General skills and abilities in project management
Ivelocity marketing core values
Christ-driven: we seek to be a company run with excellence, thereby glorifying god and improving people’s lives through our work.
Driven and ambitious: we strive to continuously improve on the status quoWe approach the work we do with discipline and drive to deliver the best.
Committed to a positive attitude: we try to focus on the positive in every situation knowing a positive attitude has the power to transform our work and our interactionsWe are honest and straightforward with each other.
Innovative leaders: ongoing innovation allows us to push the envelope for marketing within the healthcare industryWe are determined to create a best-in-class range of services that drive success for our clients.
Win as a team: we are all working towards the same overarching goals of growing a successful business where all our constituents feel valued through the process of delivering great services to our clients.
Better than yesterday: we work to improve who we are and what we do every dayWe are proud of the strides we have made thus farWe understand that everyone makes mistakes, but we can use those lessons to improve ourselves and our performance for the next challenge ahead.
Take ownership: our goal is to take responsibility for our actions and our workWe do not leave issues on the table for someone else to fix, we take pride in owning our destiny through action.
Key competencies
Key competencies include listening and communication, organizing data and information, attention to detail, integrity, honesty, customer focus, problem solving, reliability, adaptability, and efficiencyAdhering to our core values includes being client-centric, teamwork, respect, pro-active, accountable, learning and sustainable.
Eeo statement
Ivelocity marketing and jairus marketing is an equal opportunity employer without discrimination because of age, sex, color, national origin, marital status, veteran status, sexual orientation or presence of a disabilityPursuant to the americans with disabilities act, the fort worden pda will make reasonable accommodation of working conditions or methods in order to perform the duties of the position.
Job type: full-time
Pay: $37,440.00 per year
Work location: multiple locations
